
There are only twenty (20) sleeps until Christmas and no doubt many of you (employers) will be planning your Christmas festivities. In addition, many of you (employers) will be considering what gifts you will provide to your clients and employees. As always, an important issue to consider is the possible Fringe Benefits Tax (FBT) and income tax implications of providing “entertainment” to staff and clients.
One major consideration is the “less than $300” minor benefit exemption and the fact that the Australian Taxation Office (ATO) now accepts that different benefits provided at the same time are not added together when applying this threshold. Basically, this means that a Christmas party and gift may be exempt from FBT, even if provided at the same time, as long as each costs less the $300.
Generally speaking, where the value of a Christmas related benefit (e.g. food and drink, and a gift) provided to an employee or family member is <$300, it will be exempt from FBT.
For the purposes of the $300 minor benefit threshold, the following tips should be considered:
- The $300 threshold is applied separately to each benefit provided to an employee, and/or each benefit provided to a family member (e.g. spouse).
- All benefits provided to an employee or a family member in relation to a Christmas function are no longer grouped when applying the <$300 threshold (i.e. <$300 threshold is applied separately to each benefit).
However, note that, if the minor benefit exemption applies to the provision of entertainment benefits to an employee, no deduction can be claimed.
For example, an employer holds a Christmas party for employees and their spouses.
The cost of food and drink per person is $250, and no other benefits are provided.
For employees attending with their spouse – no FBT is generally payable (i.e. the per head cost is <$300).
For employees attending alone – no FBT is generally payable (i.e. the per head cost is <$300).
In either case, no tax deductions will be allowed.
FBT is generally only payable on that portion of meal entertainment provided to employees and their associates (e.g. family members). Therefore, FBT is not payable on entertainment provided to non-employees (e.g. clients).
Employers can calculate how much of their meal entertainment relates to employees and family members on the basis of either:
- The exact cost attributable to each person; or
- A “per head” apportionment, where an exact allocation cannot be easily made.
Where an employer hires a band, a DJ, a comedian or any other entertainer, for a Christmas party, this expenditure is generally considered “recreation expenditure”.
To the extent that any recreation expenditure relates to clients, suppliers, etc., there is no FBT and no tax deduction.
Gifts are divided into two (2) categories, gifts that do not constitute entertainment and gifts that do constitute entertainment.
Gifts which are not considered to be entertainment include:
- A Christmas hamper, a bottle of whiskey, wine, etc; and
- Gift vouchers, a bottle of perfume, flowers, a pen set etc.
The general FBT and income tax consequences for these gifts are as follows:
- Gifts to employees and family members – FBT is payable (except where the minor benefit exemption applies) and a tax deduction is allowed.
- Gifts to clients, suppliers, etc, - no FBT, and a tax deduction is allowed.
Gifts which are considered to be entertainment include:
- Tickets to attend a theatre, live play, sporting event, movie or the like; and
- A holiday airline ticket or admission ticket to an amusement centre.
The general FBT and income tax consequences for these gifts are as follows:
- Gifts to employees and family members – FBT is payable and a tax deduction is allowed (except where the minor benefit exemption applies); and
- Gifts to clients, suppliers, etc – no FBT and no tax deduction.
The general rule is that the more elaborate the function and/or gift, the more likely FBT will apply.
The table below provides a good summary of the FBT and income tax treatment of Christmas parties and gifts for staff and non-staff.
|
Entertainment – Employer’s Premises |
|
|
Current Employees
o Cost of benefit per guest <$300 o Cost of benefit per guest $300+ |
No FBT, No tax deduction No FBT, No tax deduction FBT and tax deductible |
|
Family Members
o Cost of benefit per guest <$300 o Cost of benefit per guest $300+
o Cost of benefit per guest <$300 o Cost of benefit per guest $300+ |
No FBT, no tax deduction FBT and tax deductible No FBT, no tax deduction FBT and tax deductible |
|
Clients, suppliers, etc.
|
No FBT, no tax deduction No FBT, no tax deduction |
|
Entertainment – Restaurant or other venue |
|
|
Current Employees
o Cost of benefit per guest <$300 o Cost of benefit per guest $300+ |
No FBT, no tax deduction FBT and tax deductible No FBT, no tax deduction FBT and tax deductible |
|
Family Members
o Cost of benefit per guest <$300* o Cost of benefit per guest $300+ |
No FBT, no tax deduction FBT and tax deductible No FBT, no tax deduction FBT and tax deductible |
|
Clients, suppliers, etc.
|
No FBT, no tax deduction No FBT, no tax deduction |
|
Entertainment Christmas gifts |
|
|
Current employees
|
No FBT, no tax deduction FBT and tax deductible |
|
Family members
|
No FBT, no tax deduction FBT and tax deductible |
|
Clients, suppliers, etc |
No FBT, no tax deduction |
|
Non-entertainment Christmas gifts |
|
|
Current employees
|
No FBT, but tax deductible FBT and tax deductible |
|
Family members
|
No FBT, but tax deductible FBT and tax deductible |
|
Clients, suppliers, etc |
No FBT, but tax deductible |
If you have any questions regarding the FBT and/or income treatment of your Christmas party and gift plans, please contact Ellingsen Partners.










































































































































































































































